October 22, 2018

The Difference between Escort Cards, Place Cards & Seating Charts

Posted in: Tips and Tricks

Did you know there is a difference between an escort card, a place card and a seating chart? No?!? Well, let me explain!

Escort Cards

 Escort Card - Photo Credit: Mayden Photography Escort Card – Photo Credit: Mayden Photography

An escort card is a small piece card located on a table in the lobby of the reception venue that tells your guests what table they are sitting at (escorting them to their table…get it?). This card could be Mr. and Mrs. John Smith or could be individual, Mr. John Smith and Mrs. Evelyn Smith.

 

Place Cards

 Place Card - Photo Credit: Ivory House Creative  - Shop the link!

Place Card – Photo Credit: Ivory House Creative  – Shop the link!

A place card is already at the table and tells Mr. John Smith and Mrs. Evelyn Smith which seat they are supposed to sit at as well as their pre-selected meals…notice the chicken in the place card.  (placing them in a seat…get it?)

 

Seating Chart

 Seating Chart - Photo Credit:   Ivory House Creative  - Shop the link! Seating Chart – Photo Credit:   Ivory House Creative  – Shop the link!

Finally, there are seating charts. These are super cute and trending right now. For the love of God, please alphabetize these charts. No one knows what table they are sitting at, but they know where their name falls in the alphabet. This also goes for escort cards. Alphabetize by last name!

Guiding your guests to their table is one of the final visual aspects of the wedding. For that reason, get creative to pull all of your visual elements together. The devil really is in the details!

 

How To Pull It All Together

Weddings can have either themes or color pallets to help guide your wedding decor. Making your escort cards representative of you and your partner will make a cohesive feeling on your big day. If you are into traveling, find nicely folded paper airplanes and have your guests names and table number written on the wings. On the other hand, if tradition is more your thing, have a name card standing up in notches of a wooden log. A lot of these creative ideas can be a fun DIY for you and your bridesmaids.

 Photo Credit: Studio 3 Productions Photo Credit: Studio 3 Productions

On the other hand, if you do not want to get too “theme-y” stick to a color pallet for a cohesive look. For example, your wedding colors are Navy and Gold. Your Escort Card could be on navy paper and the guest names could be in Gold foil.

 Photo Credit: Mary Rose Photography Photo Credit: Mary Rose Photography  Photo Credit: Authentic Adventure Co Photo Credit: Authentic Adventure Co

 Shop the link! Click Here

Final Thoughts – A FAQ.

Okay, Ashley! I get the difference. However, do I really need all of these? Technically, no but sometimes yes!

Ask yourself these simple questions to help make a decision on what you need.

Q 1.  My guests have pre selected their meals (chicken, steak, vegetarian).
A. Make an ESCORT CARD with an indication of what table number and meal choice. Couples should get their own card. Mr. John Smith (steak) and Mrs. Evelyn Smith (vegetarian).
Q 2. My guests will all eat the same thing (or it’s a buffet/stations).
A. Make an ESCORT CARD with an indication of what table number they guest is sitting at. Couples can be on the same card.
Q 3. I really want to have one of those nifty little seating charts, however, my guests have also chosen their meals.
A. You now need to make the SEATING CHART and PLACE CARDS. You need to put a name to each seat on the floor plan and tell people where they are sitting. In reality, they will sit next to who they want, but you still need to let the staff know who chose what meal. Catering does not know that Great Aunt Sally ordered a steak, or where she is sitting. You need to tell Sally where to sit and that she ordered the steak.
Q 4. I really want to have one of those nifty little seating charts that are really trending and my guests are all eating the same thing (or it’s a buffet/stations).
A. Make that super cute SEATING CHART and rock that look! You do NOT need to make any additional directions regarding meal choices for the catering staff or guests. The chart will work just fine!

*Please note, if you have kid’s meals, kosher, gluten free or any other dietary restrictions, you will want to give more specific directions to the catering staff to help serve these guests in a timely manner.

In summary, I hope this helped explain the difference between seating charts, place cards and escort cards. If you have any other questions, please feel free to email me and I will explain away! If you are still overwhelmed, click here to read how a wedding planner can take care of this for you!

 Photo Credit: Being Joy Photography Photo Credit: Being Joy Photography

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