May 22, 2018

Event Security: Planning Events in 2018

Posted in: EVENTS, Tips and Tricks

 Photo: Steve Parsons

Photo: Steve Parsons

Security.

This topic has been around for awhile, though, I think it is often overlooked when it comes to small scale events. Out of the approximate $42.8 million dollars the Royal family spent on Prince Harry and Megan Markle’s recent wedding, 94% or a whopping $40.1 million dollars was spent on security for the royal family, their guests and the general public. Not every wedding planned today has a budget that lavish. However, in today’s day and age, security is, or at least should be considered. I do NOT mean to be a Debby-Downer, but seriously, these topics MUST be thought of! 

 Photo Credit: Aaron Chown/PA Wire

Photo Credit: Aaron Chown/PA Wire

Here are 3 things you should consider when planning an event or wedding in the world today. 

1. Location – Are you having your event in a large metropolitan area? If so, are large cultural events taking place in or around your event? For example, if you are planning a wedding on the Chicago marathon route, ask yourself if your guests will be able to get from point A to point B in a timely and safe manner. Fighting crowds and getting stuck in traffic is not my idea of fun. It could put a damper on an already tight timeline. Have you thought about group transportation if you have a situation like this?

If you are getting married in a smaller city and public parking lots are readily available, are street lights and well lit sidewalks available for your guests? Walking alone late at night in a dark, unfamiliar area is not always the best decision. God forbid something happen to you or your guests, it is better to be safe than sorry. If public parking is available, but far away, you might consider offering a complementary valet service – not free to you, but free to your guests.  

 Photo Credit: Getty Images Women's March

Photo Credit: Getty Images Women’s March

2. Fire Exits – We are pretty well conditioned at this point to look for the fire exits when we walk into a movie theater. How about your wedding or event venue? If an emergency arose, could you direct your guests to the nearest exit? You most likely will be getting married in a venue that your guests have never been to before. In the middle of busting a move on the dance floor, where do they run for safety in case of a fire or active shooter situation? While I am not suggesting you add the nearest fire exit on the dinner menu, at least having a few key people know where and how to exit the building could mean the difference between life and death. 

3. Life Saving Equipment – Does someone at the venue or your wedding planner know CPR or at a minimum First Aid? While this is not necessarily the first question I would ask your potential venue, it is a good idea to at least bring up in conversation. This should NOT be a deal breaker on finding your wedding venue. However, consider if a member of your family or bridal party happens to be a first responder. An extra bonus for the venue, is having a defibrillator on site.

While these might seem like silly questions or morbid thoughts, last week during a wedding a Great Aunt did indeed have a heart attack. Paramedics arrived on the scene quickly and the guests remained calm, however, for a brief moment, there was that *heavy panic* in the air. Happy ending: she is fine and recovering well! 

This experience reminded me to check the renewal date of my CPR certification and the pledge to never let it expire. These milestones should be filled with fond memories and only happy tears. However, the worst has happened and having a solid plan is the difference between a minor setback and a major tragedy. Having a plan for the worst and only expecting the best is how I approach every event I work. Hundreds of events every day go off successfully. I would hate to see you be at the one that does not. 

If you have any other questions or suggestions on how to make your next event both successful and safe, feel free to send me an email at hello {at} AshleyNicoleEventsInc {dot} com. I would love to chat further about this important topic with you! 

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