November 14, 2017

Q&A Series Part 2: Ask A Wedding Planner Anything!

Posted in: Tips and Tricks

I couldn’t keep you hanging for long! Here is round two of Ask A Wedding Planner Anything. Clients ask planners these questions over and over (and over) so I figured, I would answer my most FAQ here!

Q. What happens if it rains on my wedding day? I am having an outdoor event!

A. I LOVE rain. Should I say that again? I LOVE rain on a wedding day. In many traditions it is good luck. In my family alone, it has rained on three generations of wedding days. Mine included! However, I understand not everyone has the same affinity for rain on weddings as I do. There is not much we can do to control Mother Nature; as best we try. If you had an outdoor wedding, it would always be advisable to have had a backup location built into the day well in advance. If we don’t need the rain location, then fantastic. If we do, then rest easy that I have the entire process of rearranging everything and everyone to the new venue all figured out. It is never a good idea to not have a back up plan. Any professional planner would be ill advised to not have brought up a plan B. Not to mention, most Photographers, DJ’s and bands are not willing to plan an outdoor event without a back up plan as they won’t want to risk damage to their equipment which costs thousands of dollars. 

 Did I mention I love rain on weddings? This was my wedding...just a little biased! Photo Credit: Jazi Photo

Did I mention I love rain on weddings? This was my wedding…just a little biased! Photo Credit: Jazi Photo

Q. Why do we need to use vendors off of your preferred vendor list?

A. I have spent the better part of a decade cultivating relationships with some of the best vendors in the industry. Each client has a different vision, budget and idea of the perfect wedding. There is a photographer, videographer, caterer and DJ to go along with every client. If you just typed “photographer” into Google, you would get a thousand different results. You would have no idea if they are in your budget or if they “get” you and what you are trying to accomplish. It is my job to make sure they fit you and your fiancées style. Also, a side note, I DO NOT take a commission from any vendor on my list. I reserve the right to remove a vendor at any time for anything that does not match my brand or my expectations of a professional in the wedding industry. I ask that each vendor who would give me a commission, defer that back to you as a discount.

 This was an actual event I attended...needless to say, I would not work with this company... Photo Credit: me. 

This was an actual event I attended…needless to say, I would not work with this company… Photo Credit: me. 

Q. Will you consider using someone who is not on your preferred list?

A. This can be tricky. Refer to the photo above.  If you have hired a professional vendor (insert category) before you hired me, I would need to review their information before I attach my name to them. If you want to use your “friend” who has a nice camera and enjoys taking photos at family parties, then unfortunately, we might not be the best fit. As your planner, it is my job to make sure you get the best possible professional vendor for your budget. You only get one chance to make this right and I would hate for you to not be thrilled with each vendor you choose. I am happy to consider each situation on a case by case basis, but generally, my answer is no.

Q. How do you handle the gifts and cards we get at the reception.

A. I immediately go shoe shopping! ☺  (not, really! But if you want to surprise me, I’m an 8.5 and Christian Louboutin’s are my jam) In our extensive pre planning, we set a point person who will be responsible for taking the gifts and cards home at the end of the night. We also find a safe location for them to be stored until the point person leaves. This location could be in the locked bridal suite or in a someone’s car, etc. I do not take any gifts or cards in my vehicle at any time for any purpose. 

Thanks for checking in for round 2 of ask Ashley anything! Stay tuned for round 3…

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